App builders

Power Apps consultant: apps, flows and integrations around Microsoft 365.

SBD builds Power Apps, Power Automate flows and integrations for organisations already on Microsoft 365, and helps with the licensing, environments and data policies around them, for teams of 5 to 1,000 people. Workflow automation builds start at $1,500 and internal tools at $3,000, with the fixed price set after a $500 Automation Audit that is credited to the build.

Scope a Power Apps build Book a discovery call

Tool: powerapps.microsoft.com
Usually paired with: Microsoft 365, Salesforce, Slack, PostgreSQL
Timeline: Most builds live in 3 to 5 business days from scope
Owned by: You, with accounts, credentials and code in your name.

What we build on Power Apps

Build Power Apps on Dataverse, SharePoint or SQL
Automate approvals and handoffs with Power Automate
Connect Microsoft 365 to systems outside it
Add AI steps with review before anything is sent

What we sync

Apps
Flows
Dataverse tables
Connectors

Workflows we are asked for

Power Apps approval app
Power Automate flow from Outlook to SharePoint
Power Apps on Dataverse
Microsoft 365 to external CRM sync

Often paired with

Tools Power Apps usually needs to talk to.

What we build

What a Power Apps developer from SBD builds

Most organisations that call us already have Power Apps and Power Automate through Microsoft 365. A few apps were built on SharePoint lists, some flows send approvals from Outlook, and now the requests are bigger: apps for several departments, data that must reach a system outside Microsoft, and questions from IT about licences and governance.

The work falls into three parts. Apps: canvas apps on SharePoint for simple cases, and model-driven or canvas apps on Dataverse when you need relationships, security roles and auditing. Flows: Power Automate for approvals and handoffs inside Microsoft 365, written to stay within request limits. Integration: connections from Microsoft 365 to CRMs, accounting, ERPs and other systems outside it, through premium connectors, custom connectors or n8n and Make where those fit better.

To be clear about scope: we build apps, flows and integrations around Microsoft 365. We do not run large Dynamics 365 implementations, and we will say so if that is what you need. We have not published a case study built on Power Apps; the closest published work is an internal tool with server-enforced roles for a consulting firm.

Fit

When Power Apps is the right choice, and when it is not

Power Apps suits organisations standardised on Microsoft 365 and Entra ID, where staff already sign in with their work account and data already sits in SharePoint, Excel or Teams. Sign-in, access and data policies come from tools your IT team already runs, which shortens security reviews.

Licensing decides a lot. Microsoft 365 licences include some Power Apps and Power Automate use, but premium connectors, Dataverse and custom connectors need a premium licence for every user of the app. We check licences before choosing a design. We will steer you elsewhere when:

Most users are external or not on Microsoft 365; a portal on another platform is usually simpler and cheaper.
The design needs premium connectors for a large user base that only has Microsoft 365 licences; the licence cost can outweigh the build.
Many systems write to the data every minute; SharePoint lists do not hold up to that, so it belongs in a database with flows calling it.
You need a full CRM or ERP rollout; that is work for a Dynamics 365 partner.

Licences and limits

Power Apps licences, request limits, environments and DLP

Microsoft sets daily request limits per licence. Every connector call and Dataverse operation from an app counts, and in Power Automate every action counts, including retries and failed actions. Microsoft is in a transition period where Premium limits are applied per flow, and advises designing flows for the per-user limits that apply once it ends.

Environments separate development, test and production, each with its own data, apps and flows. Data policies, also called DLP policies, are set by admins and control which connectors can be used, so a flow cannot move company data to an unapproved service. When a policy changes, apps and flows that break it are suspended. We design within your policies and help write them where none exist. From Microsoft pages in October 2026:

Power Apps Premium: $20 per user a month paid yearly, with unlimited apps for that user; $12 per user a month with a 2,000-seat minimum; includes 250 MB Dataverse database and 2 GB file capacity per licence.
Dataverse capacity: extra database capacity at $40 per GB a month paid yearly.
Daily requests: 40,000 per user on Power Apps Premium and Power Automate Premium; 6,000 on Power Apps per app and Microsoft 365 licences; 250,000 per flow on a Power Automate Process licence, stackable up to 10 on one flow.
Background identities: 25,000 pooled requests a day for the tenant from Power Apps or Power Automate licences, shared by application and non-interactive users.

Engagement and cost

How hiring a Power Apps consultant from SBD works

Every engagement starts with an Automation Audit at $500, credited in full to your build. For Power Platform we review apps, flows, connectors, environments, data policies and who holds which licence, then check how close key flows run to their request limits. You get a ranked list of fixes, each with a fixed price, a licence note, and a blueprint for the first build.

Workflow automation builds start at $1,500, internal tools at $3,000 and multi-module systems at $5,000, and the fixed price is set after the audit and agreed before work begins. Typical scopes are a departmental app moved from SharePoint to Dataverse, a set of approval flows, an integration between Microsoft 365 and a CRM or accounting system, or an environment and data policy setup. Work runs in two-week sprints with sixty days of hypercare, and care plans start at $50 a month. Nothing is billed by the hour; see the pricing page.

Your Microsoft licences are bought by you from Microsoft or your reseller. We do not resell licences.

Handover and migration

What you own, and moving into or out of Power Apps

Apps and flows are delivered in solutions in your own environments, owned by accounts or service principals you control. You receive a document listing apps, flows, connections, environment variables and data policies, a guide for makers on what they can safely change, and a runbook for each integration.

Migration runs both ways. Teams move into Power Apps from spreadsheets, email approvals and Access databases; we map the data, choose SharePoint or Dataverse, and roll out by department. Teams also move parts out when licence costs or external users make another platform a better fit. The audit sets out both costs before you choose. Book a discovery call to talk through your tenant.

For larger teams

Power Apps at enterprise scale.

Power Apps is used by organisations standardised on Microsoft 365, from mid-size firms to large enterprises. Apps are typically built by business teams in operations, finance, HR and facilities, while IT runs the tenant, Entra ID, environments and data policies. The tension between those two groups is usually why a consultant is called.

Entra ID and access

Apps use the work sign-in your staff already have. We grant access through Entra ID security groups and Dataverse security roles rather than to individuals, so joiners and leavers are handled by the processes IT already runs.

Licensing

Premium connectors, Dataverse and custom connectors need premium licences for every user. We list which users need which licence for each design, and offer a standard-connector alternative where one exists.

Environments and ALM

We build in development, test in a separate environment and release to production as managed solutions, with connection references and environment variables so nothing is rewired by hand.

Data policies

We design within your DLP policies and, where none exist, propose a set that keeps business and non-business connectors apart and blocks the ones you do not use. Microsoft notes that apps and flows breaking a new policy are suspended, so we check existing ones before changes go live.

Request limits

We write flows to use fewer actions, batch where possible and run heavy flows under a Process licence or a service account sized for it, so they are not throttled at month end.

Systems outside Microsoft

We connect Microsoft 365 to CRMs, accounting and ERPs with premium or custom connectors, or with n8n or Make where that is cheaper, with one system owning each field and alerts on failure.

Engagements we take on

Already on Power Apps, need more complex builds

Business teams have built useful apps on SharePoint and now want relationships, roles and auditing. We move the right ones to Dataverse, rebuild screens that have grown messy, and add the flows needed, priced as a fixed build.

Already on Power Apps, need governance before scaling

Apps and flows sit in the default environment, owned by whoever built them. We set up environments, data policies and solution-based releases, and move ownership to accounts IT controls.

Already on Power Automate, flows hitting limits

Key flows are slow or throttled at busy times. We rewrite them to use fewer actions, split heavy work, and recommend the licence that fits, such as a Process licence for a single busy flow.

Already on Microsoft 365, need it connected to the CRM

Staff copy data between Outlook, SharePoint and a CRM or accounting system outside Microsoft. We build the integration with clear field ownership, retries and alerts, and tell you up front which licences it needs.

Standards we apply to every build.

Under the hood

Upserts keyed on the record
Each write is matched on the source ID, so a retry or a re-fired event updates the existing record.
Retries with backoff
Rate limits and timeouts are retried with increasing delays. If they still fail, they are parked for review.
Idempotent, loop-safe writes
Two-way flows carry a marker so a change written by the sync does not re-trigger the sync.
Reconciliation
A nightly job compares counts and totals on both sides and lists any record that differs.
Audit log
Each run records the input, the mapping result, the action taken and what triggered it. You can search it by record.

For the team

Slack or email notifications
Alerts go to a named person on your team, by Slack, email or WhatsApp.
A runbook
One document per integration: what it does, what each alert means, and what to do in the first ten minutes.
Training
A live session with the people who will use the review queue, recorded for whoever joins later.
Handover
Admin access, billing and code sit in accounts in your name from the start, so the build keeps running if we stop working together.
Sixty days of hypercare
The engineers who built it stay on call after go-live, fix what breaks and tune what the team asks for.

Keys and data

Keys are kept in a vault
API keys and tokens are stored in the orchestration layer's encrypted credential store or the platform's secret manager. None are written into workflows, repos, spreadsheets or chat.
One credential per connection
Each integration gets its own key, scoped to the objects and actions it needs. A lead sync cannot read invoices. Revoking one key stops one thing.
Service accounts for connections
Connections use a dedicated service user in your account, so nothing breaks when a person leaves and nothing runs under someone's name.
Two-factor on every account
Each platform account we set up has two-factor authentication on, and the recovery codes are handed to you.
Rotation on handover and on request
Keys are rotated when the build is handed over, when anyone with access leaves, and at any time you ask.

The offer

Connect Power Apps to the rest of your stack.

We agree a fixed scope in a discovery call, and most builds go live in three to five business days. The accounts are in your name, and the engineers who built it stay on call for sixty days after.

Hire SBD for this build Browse all tools

ScopeOne call to agree the workflows, the fields and the owner, written up the same day.
BuildValidation, upserts, retries, reconciliation and an audit log, on n8n, Make or code.
Go-liveWe test in a sandbox first, then switch over. It takes longer only where a vendor has to approve something.
HandoverRunbook, training session, alerts to a named owner, admin access and code in your accounts.
AfterSixty days of hypercare, then a care plan or run it yourself.

Questions

What people ask about Power Apps.

Do we need Dataverse?

Not always. Small apps run on SharePoint lists; larger ones with relationships and security roles usually belong on Dataverse. We check licences before choosing.

Keep exploring

Related to this page

Power Apps

Start with the one Power Apps workflow your team still runs by hand.

Bring it to a discovery call. You leave with a yes or no on fit, an outline of the build and what we would do first.

Book the call

A team of six gathered around one screen in an open-plan office — A discovery call with the people who own the process.