Get paid faster
Raise the invoice when the work is done and see who has paid.
Cash comes in late when invoices wait for someone to type them up and reminders depend on someone remembering. We raise the invoice from the job or order record, send reminders on a schedule you set, and match payments back in your accounting system.
For owners and finance leads whose invoices go out days after the work and whose overdue list is kept by hand.
less manual time once invoices were raised from the order record, for a building materials supplier
Read how it was measuredBefore and after
What changes in a normal week.
Today
- A job finishes on Tuesday and the invoice goes out the following week, when someone has time.
- Invoice details are retyped from the job sheet, and some go out with the wrong rate.
- Reminders go out when someone remembers to check the ageing report.
- Matching bank payments to invoices takes an afternoon at month end.
After the build
- Marking a job complete raises the invoice in your accounting system from the same record.
- Rates, PO numbers and customer details come from the job, so the invoice matches what was agreed.
- Reminders go out at the intervals you set, and overdue accounts above a limit go to a person.
- Incoming payments are matched to open invoices, and the ones that do not match are listed for review.
What we build
The systems behind the change.
Built in your accounts, at a fixed price agreed after the audit. Builds start at $1,500.
- Invoice from the job record
When an order or job is marked done, an invoice is created with the right customer, rate and reference.
- Payment reminders
Polite reminders by email or WhatsApp at set intervals, which stop once the payment is recorded.
- Payment matching
Bank and gateway payments matched to open invoices by amount and reference, with a short list for a person to check.
- Receivables view
Who owes what and for how long, updated daily for the owner and the finance lead.
Proof
A team that has already made the change.
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Building materials supplier · Distribution Order and dispatch management system 40%less manual time5+stakeholder types kept informedAutoinvoicing Read the story -
Industrial manufacturer · Manufacturing Automated cashback and loyalty system 5 to 10%sales lift3xend-user engagementAutopayouts Read the story
How it starts
Three steps, each with a price.
- 01Discovery call
Thirty minutes on the work your team does by hand. Free, and you leave with a yes or no on fit.
- 02Automation Audit, $500
One to two weeks with the people who do the work. Each fix gets hours saved and a fixed price. Credited to the build.
- 03Build, from $1,500
Two-week sprints in your accounts, then 60 days of hypercare by the same engineers.
Questions
What people ask first.
Will customers get reminders for invoices they have already paid?
The reminder checks payment status before it sends. If a payment has arrived but is not yet matched, it goes to the review list and the reminder waits until someone confirms.
Do you need access to our bank account?
We work through your accounting system’s bank feed or your payment gateway, in your own accounts and with permissions you grant. We do not need your banking logins.
What if an invoice goes out wrong?
For the first few weeks invoices can be created as drafts for someone to approve. Once you are happy with them you switch to sending directly, and the 60 days of hypercare cover any fixes.
Get paid faster
Bring one process your team still runs by hand.
On a discovery call we look at how it runs today and tell you what it would take to change it, with a price. The call is free.
Book a discovery call